Insurance Renewal Forms 
Annual Club Insurance Renewal (Due March/April Each Year)

Each year, during March/April, Rotary clubs are required to provide updated information to support the annual insurance renewal process.
This information is essential for AON, Rotary’s insurance broker, to secure the best possible premiums and coverage terms for all clubs.
 
What Clubs Need to Do:
All clubs must complete the online Insurance Information Form using the personalised link emailed to Club Presidents and Secretaries.
Key Features of this Form:
  • District selection via drop‑down menu
  • Vehicle declarations – up to six
  • Property locations – up to four
  • Goods in Transit no longer required
  • Automatic copies sent to:
    • Your District Insurance Officer (DIO)
    • The Rotarian who submits the form
  • Easy self‑editing – the submitting Rotarian can update the form later using the link in their confirmation email
 
For assistance with any aspect of this questionnaire, please contact the District Insurance Officer (Web Form Below)

 

 

                 Download the 2026 Insurance Renewal handbook
 

District 9620 Insurance Information
 

Risk Management

Liability Insurance and Risk Management for Rotary Clubs

Diligent risk management continues to be the best method to avoid claims against clubs and ultimately, fluctuations in insurance premiums that Rotarians fund. Rotary’s public image must be that of a responsible organisation, whose activities will not expose the general public to unnecessary risk.
 
To assist in the safe management of our respective activities the attached Risk Management templates must be used for each event that your Club undertakes.
 
Rotary has done some excellent work over the past few years in the area of risk management, and it is important to maintain this momentum.
 
These documents will assist. The documents are: -

1. Insurance Pro Forma

This form is to be submitted to DIO prior to the commencement of any project/event. (It should be noted that activities of a repetitive nature such as Sausage Sizzles etc., only require one annual request form only)

2. Risk Management Checklist

This is a quick reference guide for Clubs to use as an aid to ensure the best risk management practice for activities undertaken on a day-to-day basis. I would encourage Clubs to use this as a matter of course, it is a handy tick card that helps identify and treat everyday risk.

3. Risk management Form

Gives the essential information to commence the Risk Management approach

4. General Release and Indemnity Form

(Only Required when participants are participating in any sport, game, match, race, practice, training course, trial, contest or competition)

If you are unsure whether a certain event or activity would be covered under the Rotary insurance programme please complete and return these documents to District Insurance Officer who, if necessary, will forward the documents on to AON for discussion with insurers.

5.Rotary Insurance Handbook (2026 edition)

This document is a summary of our National Insurance Programme.

6. Incident Report Form

This document is for documenting incidents that give rise or might give rise to an insurance claim.

7. Travel Insurance Authorisation Form 

For approval of Rotary Travel Insurance

8. One off Event Liability Insurance

This policy Protects organisers from unexpected incidents that occur during events-essentially covering the risks they didn't plan for-get quote/proposal form

9. Event cancellation Insurance

Get a quote/proposal form

 

Contact District Insurance Officers Subhashni Singh and Tony Sykes
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